daniel llamas ruiz

engaging existing and new museum audiences

Daniel is a designer and facilitator based in Madrid who creates and leads cultural and social innovation processes for public institutions such as museums, universities and municipalities. Since early 2023, he has led a transformation lab called La Batidora (“the Blender”) for the national Museum of Decorative Arts that explores how museum audiences can shape its future as a design museum.

When Daniel joined CA, he and his team were experimenting with different ways of engaging museum audiences, including both people already interested in the museum and new people with different backgrounds and interests. Within a few months, he was testing new methods introduced through CA, such as participatory photography. As La Batidora progressed, CA gave him peer exchange and reflection opportunities to consider key issues such as the engagement of diverse groups and the sustainability of public engagement in the museum’s development.

Background: daniel and the museum

Daniel is a thinker who describes himself as intellectually promiscuous – interested in many different ideas, ranging from e.g. systems thinking to ethical and sustainable entrepreneurship, social impact, gamification, exploration of futures and community building. He is also a doer, part of several collaborative networks in the culture and innovation spheres of Madrid/Spain, and one of the coordinators of AIDI (“Association for Research, Design, and Innovation” in Spanish), an open community around culture, education and technology.

In his work, he creates citizen participation formats, facilitating methodologies and designing training programs for organisations which seek to bring about public (and positive) impact. Daniel says: This basically means I get paid for thinking, I’m good at transforming ideas into plans, and at making things happen.

Spain’s national Museum of Decorative Arts (MNAD) hired Daniel to make their transformation as a museum more participatory. This meant designing and leading processes to engage museum audiences in shaping the museum’s future and putting in place structures that would enable groups to continually transform the museum. The MNAD was eager to strengthen the participation of existing audiences and also to attract new audiences. Daniel’s challenge was to give these groups meaningful roles in the process and facilitate their interactions as well as their potentially divergent views. He said: This project is a chance to build a cultural community concerned about social impact, but also to make pressure as a lobby, so public administrations can speed up strategic changes in relation with museums.

Daniel calls La Batidora an experimental sandbox for different innovation methodologies, a place to test which ones fit the MNAD context best. This exploratory and action-oriented element is fundamental to the project: La Batidora will serve as a safe space for members to experiment, learn and share, and decide how they want to have agency on their environments.

defining la batidora's audiences

Since the MNAD serves an extremely broad range of audiences – spanning all residents across Spain – Daniel and the museum team had to prioritise which groups to involve. They focused on:

  • the MNAD’s existing audience of dedicated museum-goers
  • circles of potentially new audiences – people from the AIDI community and from other communities in technology, design, social impact, Gen-Z, activism
  • groups such as peripheral low-income neighbourhood associations or women’s associations (outreach to these groups was facilitated by Madrid’s Cultural Mediators Association (AMECUM))

Daniel explained the logic: [We want to engage] people who already know the Museum and people who don’t know it yet but will love it for sure. Sharing a common sensibility for culture and arts as a means for social transformation. They all need to dwell in public spaces, co-create, express their identity, show a strong social commitment and political activism. However, each comes from a different background: most of them from humanistic and artistic high-education, but others from lower education and non-formal studies.

A third collective emerged: people who don’t know about arts, activism or social innovation, maybe even people who don’t necessarily enjoy the museum. However, the MNAD is able to redefine their relationship to culture institutions in general, by offering the museum not as an elitist culture consumption, but as a safe space for them. Actually, this is the most interesting interaction for us to explore, in order to find how the museum can be understood as a conversation generator, as a mental health reliever, or even as a sandbox.

experimenting with engagement approaches

Daniel and his team designed a process along four thematic axes: democracy, critical thinking, identity and sustainability. Each axis consisted of live exploration, virtual sessions of reflection, co-creation workshops, ideas gathering and proposing, as well as continuous documentation of the process to be able to analyse and receive feedback on each step.

They then began experimenting with different engagement methods. Early on, he and his team organised an online virtual tour of part of the museum and facilitated two virtual sessions as well as two offline workshops at the museum. They found that the virtual sessions draw fewer people than the offline sessions in the museum.

Subsequently, inspired by CA’s session with a leading Photovoice expert, Daniel decided to implement a very hands-on session: a participatory photography workshop. The objective was to hold a guided tour within the museum’s warehouses through a different lens. His team provided five disposable cameras to participants, who took photos of the items which resonated most with their memories and feelings and then reflected over the photos. Afterward, all the photos were hung in a mural to initiate discussion.

Another exploratory method used art to establish a connection between the museum and new audiences. Daniel explained: We invited “Las Transbordadoras” (trans-knitters), a collective of queer homeless people who live in a monastery in a village close to Madrid, to one of the sessions. They, along with the classic La Batidora community, started to sew a one-hundred-meter-long blanket, while chatting, singing and having a meal. It was a very beautiful session, different from the former ones. This led to this new spin-off project from La Batidora, consisting of meeting in different significant places to sew together during one year, with the objective of completing the full blanket and then giving it to the museum.

Alongside La Batidora’s main aim – engaging audiences in the transformation process – the lab has a secondary, far-reaching aim: to put in place structures and groups for sustained public engagement in the museum’s development. To encourage this ‘roles inheritance’, as the project progressed Daniel and his team gave the engaged groups more responsibility for the process and outcomes. Our plan for 2024 (third axis: Identity) is not strictly to repeat the same structure from the two previous axes, but consulting the current community to co-create third axis activities (dates, formats, content, guests…). If this works, axis 4 (Sustainability) will be not only consulted but led by some community members. This is important because the project has to be kept alive after we (AIDI) leave at the end of 2024.

In this stage, Daniel and his team also decided to experiment with ‘loosening the reigns’ and diversifying the leadership by hiring artist Vanesa Peña to lead the axis. This made evident the different roles a facilitator may take depending on their background, their artistic approach and their previous  relation to the community. We clearly turned the third axis into a brand new experimental sandbox, and other kind of outcomes emerged.

In axis 4: Sustainability, Daniel and his team divided the participants into three thematic groups and tasked them with researching linkages between sustainability and art on their own. Daniel added: We are facilitating each of the three groups with different intensities to learn about self-management and role-playing dynamics. They refocused on the “loyal” audience who came throughout all the process. This is important because, in spite of always looking for new audience, they are THE ONES who may take the lead when the project concludes.

results

As the 2-year process wound down, Daniel considered what he saw as the key accomplishments.

Successes:

  • Creation of an informal core group of recurring members that give some structure and consistency to the activities.
  • New people coming in every axis. Daniel recognized that it was key to keep inviting new people into the activities.
  • Thorough documentation of everything that happened. 
  • Creation of a methodology based on the specific experiences of the process.

Unexpected assets:

  • Huge amount of involvement, compromise, and generosity of most of the members throughout the sessions.
  • Capacity (and empowerment) of specific members to carry over their shoulders new spin-off initiatives as spin-offs from La Batidora, like the Las Transbordadoras one.

Assessment of engagement of audiences

Daniel reflected on what he and his team had learned about engaging the 3 target audiences:

  • Level 1: existing museum-goers. They are in and they keep coming. We have learned that the La Batidora facilitation team should not oversee the huge agency they do have within the museum ecosystem. Despite them being more able to lead the process, they should be taken care of close enough.
  • Level 2: new audiences in the creative industries. Efforts to engage these new audiences were partially successful. We have brought some people from Gen-Z, entrepreneurs/techies and activists at some point (especially axis 2 & 3), but we haven’t figured out a mechanism to systematically have them included in our spreading efforts. We have discovered that the lack of passion for culture or technical background translates into this discontinuous participation (and that’s also ok).
  • Level 3: less connected populations (e.g. peripheral low-income neighbours, women). We came to the conclusion (along with the museum) that the activities happening in La Batidora are targeted to a very specific audience (level 1 and sporadic level 2) and if they were set for level 3, we would lose the core public. The experiment with the Las Transbordadoras was successful because it was planned as a gathering of two different communities (acknowledging the identity of both separately) but without an intention of merging them.

 

The involvement of the community of knitters, the Las Transbordadoras collective, was successful in creating a warm atmosphere at a specific workshop, but Daniel was aware that making this group a solid part of the museum community would require much more than just one interaction: The issue here is those people are not in the “cultural circuit” and are not prone to come back by themselves individually. They are an actual family, and only will come back if we invite them together and prepare a particular logistic arrangement. Daniel and his team realized that the original hope of involving other communities less connected to the MNAD in meaningful and sustainable ways would be a much more complex and long-term undertaking.

Daniel summed up: This doesn’t mean the museum will give up with the work with these audiences, just they have to have separated lines of audience mediation.

other learnings

Daniel also realized a number of other lessons for future work:

  • Using creative methods demonstrated that artistic practices can be a good mediator for community engagement. Photovoice, community sewing and research groups are the evidence of this.
  • Sharing leadership and responsibility. Daniel and his team found that giving people space to pursue their interests in relation to the museum in creative ways generated happiness and confidence. But they also recognized that there are limits to the public’s engagement and willingness to take on leadership roles. Secondly, they saw that the approach of using artistic practices and hiring an artist to lead the third axis brought a lot of good things for the community. But we also recognized that in order to avoid confusion, we needed to strengthen our internal mediation with all the involved teams.
  • Daniel and his co-facilitator became more aware of the need to manage interpersonal dynamics as facilitators after some value conflict situations experienced during a couple of sessions. We established a protocol about respect and care within the community, that is included in the beginning of the forthcoming sessions. […] I think the most positive point is the attitude of listening and taking care of the community and seeking the balance between providing them their own identity and not isolating them, making the community permeable to new inputs. Networking times, informal activities and WhatsApp channels were key, so people started to bond together and plan their own plans without our mandatory presence. The experiences he had with group facilitation in Community Alphabet, particularly concerning making agreements prior to discussions and ideas of how to “hold the space” as a facilitator served as inspiration for these changes.
  • Daniel also became more conscious of the value of having diverse skills: namely, the skills he brings to the initiative as an engineer and the value in working with people with very different, more creatively-oriented skills.

next steps

For the last few months of the project, Daniel planned several final steps:

  • Design and perform three contemporary and collective-creation interventions with the community members (one per month). The first involves making joint visits to other museums, the second focuses on new physical and digital ways to interact with the current exhibitions, and the third focuses on food as a way of establishing social contact with other communities.
  • Online session explaining Community Alphabet learnings to the group participants.
  • A final session at the Ministry of Culture, with the participation of the community members, to demonstrate how opening up museums can generate interest and involvement
  • Daniel and his colleagues hope to complement this with a “White Book” providing examples of participatory practices in the context of a public museum.